Organization: Confidential
Location: Remote / Online
Employment Type: Part-Time (with potential to grow into full-time)
Position Overview
The Administration Coordinator – HR & Bookkeeping plays a key operational role in ensuring the smooth administrative, human resources, and financial coordination of the school. This role supports staff management, maintains financial records, assists with payroll and contractor payments, and ensures proper documentation for compliance and reporting.
The ideal candidate is highly organized, detail-oriented, and comfortable working in a remote digital environment with multiple systems.
Key Responsibilities
1. Human Resources Coordination
- Maintain staff records and personnel documentation.
- Assist in onboarding new teachers and staff.
- Coordinate employment contracts and agreements.
- Track staff working hours and attendance.
- Coordinate internal HR communication between management and staff.
2. Payroll & Contractor Payments
- Prepare monthly payroll summaries for teachers and staff.
- Track contractor invoices and payment schedules.
- Coordinate payments through approved platforms (e.g., bank transfer, Stripe, PayPal).
- Maintain payroll documentation for accounting and auditing.
3. Bookkeeping & Financial Records
- Record and categorize financial transactions.
- Track student payments (registration, exams, certificates).
- Maintain monthly financial summaries.
- Prepare bookkeeping records for accountants.
- Monitor operational expenses and invoices.
Qualifications
- Diploma or degree in Business Administration, Accounting, HR, or related field.
- Minimum 2 years experience in administration, HR coordination, or bookkeeping.
- Experience with remote teams or online American organizations preferred.
- Strong organizational and documentation skills.
- High level of confidentiality and professionalism.
Key Competencies
- Attention to detail
- Strong organizational skills
- Ability to manage multiple tasks simultaneously
- Clear written communication
- Problem-solving mindset
Compensation
Compensation is competitive and based on experience.
This role may begin as part-time with opportunity to expand as the school grows.
